Discovery Health Medical Scheme Annual General Meeting ("AGM") 2026
Date: 25 June 2026
Time: 09:00 (+2 GMT)
NOTES TO THE PROXY APPOINTMENT FORM FOR PURPOSES OF THE ANNUAL GENERAL MEETING
1. THE ANNUAL GENERAL MEETING
1.1. The Annual General Meeting ("AGM") of Discovery Health Medical Scheme ("DHMS" / "the Scheme") will be held on 25 June 2026 at 09:00.
2. VOTING AT THE ANNUAL GENERAL MEETING
2.1. All Principal Members in good standing (i.e. whose contributions are up to date and who are not suspended for any reason), and all Principal Members duly represented by proxy shall be entitled to attend, speak, and vote at the AGM.
2.2. The Independent Electoral Body ("IEB"), Forvis Mazars Advisory (Pty) Limited ("Forvis Mazars"), has been appointed by the Scheme to independently manage the election process, including the receipt, and vetting of proxies. This process is subject to the oversight of the Nominations Committee. Any recommendations made by the IEB pursuant to the election process will be considered by the Nominations Committee, whose decision shall be final and binding.
2.3. In terms of Rule 26.1 of the Scheme Rules, every member who in good standing and who is present at a general meeting of the Scheme, either in person or virtually (subject to the Scheme's operational requirements on AGM participation in the given year), has the right to vote, or may, subject to this Rule, appoint another member of the Scheme who is in good standing as Proxy to attend, speak and vote in his stead.
2.4. According to Rule 26.2 of the Scheme Rules, the instrument appointing the Proxy must be in writing, in a form determined by the Board of Trustees ("Board") and must be signed by the Member and the person appointed as the Proxy. Voting at meetings, in terms of Rule 26.3, must be by ballot or by a show of hands. In the event of the votes being equal, the chairperson, if he is a member, has a casting vote in addition to his deliberative vote.
2.5. In terms of the Scheme Rules, every member who is present virtually, in person or by proxy at a general meeting convened in terms of either Rule 26.1 or Rule 26.2 and whose contributions are not in arrears, shall have the right to vote at the meeting concerned.
2.6. There are two (2) types of proxy appointments that the Proxy Giver may select from:
i. Instructional Proxy Appointment: the proxy giver instructs the nominated proxy holder how to cast their votes on their behalf. However, this proxy appointment is limited to providing voting instructions as it pertains to the AGM Agenda items, and
ii. Discretional Proxy Appointment: The proxy giver has no specific voting preference, and the nominated proxy holder may cast their vote on behalf of the proxy giver as they see fit, in relation to the AGM agenda items.
2.7. As per Rule 26.2 of the Scheme Rules, the instrument appointing the Proxy must be in writing, in a form determined by the Board and must be signed by the member and the person appointed as the Proxy. The Proxy Appointment Form shall be deposited no later than 7 days before the time of holding the meeting. Therefore, completed Proxy Appointment Forms must reach the IEB by no later than 09h00 on 18 June 2026 by e-mail only, to dhms2026agm@discovery.mazars.co.za.
2.8. Failure to comply with the provisions of the above-mentioned Scheme Rules, will render the Proxy Appointment Form invalid.
2.9. If the AGM convened in terms of this Notice is adjourned for any reason, all valid proxies shall remain valid for the adjourned meeting unless otherwise advised by the Scheme.
2.10. A member may withdraw the authority given in terms of Rule 26.2 at any time and in the case of a meeting adjourned to not less than seven (7) days after the original date set down for the meeting the member may substitute a new instrument in place of the previous one.
2.11. The completion and lodging of this form of Proxy will not preclude the relevant member from attending the AGM and voting in person or virtually thereat instead of any proxy appointed in terms hereof. Should the member attend or vote at the meeting, the Proxy that has been appointed will not be able to vote on the member's behalf and the Proxy given to the representative will be cancelled and shall be deemed to have been revoked.
3. INSTRUCTIONS ON COMPLETING THE PROXY APPOINTMENT FORM
3.1. Only Principal Members who are in good standing (i.e. whose contributions are up to date and who are not suspended for any reason) may appoint proxies. Only other Principal Members in good standing may act as proxies. It is hereby clarified that only Principal Members may appoint other Principal Members to act as their proxy.
3.2. Principal Members are able to nominate only one proxy (another Principal Member in good standing authorised to attend, speak and vote on your behalf) by completing a Proxy Appointment Form ("proxy form").
3.3. Each Proxy Appointment Form must be signed by the appointing Principal Member ("proxy giver").
3.4. All information required on the Proxy Appointment Form must be completed. Failure to do so may invalidate the Proxy Appointment Form.
3.5. All information supplied on the completed Proxy Appointment Form shall be verified by the IEB. Decisions made by the Nominations Committee with the support of the IEB in respect of the validity of submitted Proxy Appointment Forms will be final and binding.
3.6. Completed and signed Proxy Appointment Forms can only be submitted on the Lumi Platform. In the case of a Manual Proxy Appointment form being used the forms should be returned by email to dhms2026agm@discovery.mazars.co.za.
3.7. All election and proxy appointment queries must be directed to the IEB on 011 547 4212 or email: dhms2026agm@discovery.mazars.co.za. The IEB will respond to queries and requests between 08h00 and 16h30, Mondays to Fridays only (excluding weekends and public holidays).
